Schedule “B”
RULES OF GOVERNANCE OF
THE NEW CURTAIN THEATRE’S
BOARD OF DIRECTORS
1. To insure that the mission statement of The New Curtain Theatre Company is maintained in its entirety, commit to it and articulate it to others. The Mission Statement of the company is as outlined in the Constitution adopted by the Company in March of 2006 and is as follows:
A)“ to bring to the local stage the production of classical and contemporary nationally and internationally acclaimed works of theatre (with an emphasis on Canadian works) for the entertainment of local, provincial and visiting audiences”
Plus:
B) “ to provide a sounding board for the production of new works of theatre in the non-urban milieu through both in house productions and a venue for on the road touring of our own and other touring shows.”
C) “to provide a venue for those interested in exploring the endeavours of the theatre on whatever level be it professional, youth or amateur.”
D) “promotion of all other aspects of the arts wherever possible.”
E) “ to provide a cornerstone and gathering space for the theatre community in Clarenville as well as the province as a whole.”
- 2. Members of the Board of Directors are expected to understand and contribute to the strategic planning process, the financial oversight, financial well-being and accomplishments of the New Curtain Theatre Company’s Missions, Goals and Objectives. The role each member is to be that of a fiduciary nature with Directors not required to be involved in the day-to-day operations and activities of the company. This will be the included in the duties of the Artistic Managing Director. The purpose of the Board is to act as a Policy Board only and offer guidance and expertise to those issues under consideration.
- 3. Following the election of officers at the Annual General Meeting it is the Board’s duty to select the executive and support and review the executive decisions and conduct.
- 4. Preserve the company’s stability and ensure the company’s financial well-being through the procurement and allocation of financial resources for New Curtain Theatre Company to enable the continuance of its mandate.
- 5. To be an advocate of the theatre company within the immediate community and in the greater region and province as a whole. The duty herein is to serve as a positive networking agent between the company and the community.
- 6. Participate actively in the fundraising and audience development: to be friend-raisers, fundraisers and personal givers. Be able and willing to involve others and expand New Curtain Theatre’s market by attracting new subscribers, volunteers and donors.
- 7. Be responsible for the recruitment of individuals to serve on the various committees that substantiate the day-to-day support activities and the Artistic Managing Director of The New Curtain Theatre Company. The various committees in formation at this time are as follows:
- a. The Financial Committee
- b. The Fundraising Coordination Committee
- c. The Front of House/Box Office Committee
- d. The Social Committee
- e. The Promotion and Volunteer Committee
- f. The Nominating/Recruitment Committee
- g. The Facilities Maintenance Committee.
- 8. Meeting of the Board of Directors should be limited to once every 6 to 8 weeks with the remainder of the work needing to be done to be carried out by the various committees and report back at these meetings.
THE NEW CURTAIN THEATRE COMPANY INC.
JOB DESCRIPTIONS OF THE BOARD MEMBERS OFFICES
President of the Board
Vice-President of the Board
Secretary
Treasurer
Volunteer Board Members
Committee Chair
President of Board
Job Description
- Is an elected member of the Board
- Is a partner with Vice President in achieving the organization’s mission
- Provides leadership to the Board of Directors and founding AMD in setting the policies of the board.
- Provides leadership to the Board of Directors and founding AMD in strategic planning of the company.
- Chairs meetings of the Board after developing the agenda with the Artistic Managing Director.
- Helps guide and mediate Board actions with respect to organizational priorities and governance concerns.
- Plays a role in fundraising activities.
- Responsible for annually evaluating the performance of the organization in achieving its mission.
- Performs other responsibilities assigned by the Board.
- Ensures that all required reports and documents requested by the government, funding bodies, and other agencies are submitted on time and in good order.
Vice President
Job Description
This position is typically successor to President of the Board. In addition to the responsibilities outlined in the Committee Member job description.
- Is an elected member of the Board
- Performs Presidents of Board responsibilities when the President cannot be available (See President job description)
- Reports to the Board’s President on items that are brought to his or other Board member’s attention.
- Works closely with the President and other members.
- Participates closely with the President to develop and implement strategic plans.
- Performs other responsibilities as assigned by the Board.
Board Secretary
Job Description
- Is an elected member of the Board
- Maintains records of the board and ensures effective management of organization’s records
- Manages minutes of board meeting
- Ensures minutes are distributed to members shortly after each meeting
- Reports on current and past developments and activities to all of the Organization’s members & volunteers.
Board Treasurer
Job Description
- Is an elected member of the Board
- Manages finances of the organization in collaboration with the Professional Staff..
- Works with the AMD to ensure payment of all expenses.
- Administrates fiscal matters of the organization
- Presents annual budget to the board for members approval
- Ensures development and board review of financial policies and procedures
- Monitors financial planning and financial reports.
Volunteer Board Member
Job Description
- Regularly attends board meetings and important related meetings.
- Makes serious commitment to participate actively in committee work.
- Volunteers for and willingly accepts assignments and completes them thoroughly and on time.
- Stays informed about committee matters, prepares themselves well for meetings, reviews and comments on minutes and reports.
- Gets to know other committee members and builds a collegial working relationship that contributes to consensus.
- Is an active participant in the committee’s annual evaluation and planning.
- Participates in fund raising for the organization.
Committee Chair Job Description
- Is an elected member of the Board
- Works closely with the Artistic Managing Director in implementing various committee policies, roles and duties.
- Ensures that members have the information needed to do their jobs.
- Oversees the logistics of committee’s operations.
- Reports to the Board’s Chair and the Artistic Managing Director on the initiatives of the committees.
- Reports to the full Board on committee’s decisions/recommendations.
- Works closely with Board of Directors, Artistic Managing Director and other volunteers as agreed.
- Assigns work to the committee members, sets the agenda and runs the meetings, and ensures distribution of meeting minutes.
- Initiates and leads the committee’s annual evaluation.